Participants are expected to arrange their own transportation to the Institute, as well as to obtain the necessary travel documents from their country of origin or residence.
A valid passport is necessary for entry into Japan.
As of July 2017, Japan has made new Visa Exemption Arrangements with 68 countries and regions:
Nationals and citizens of the countries and regions included in the list are not required to obtain visas to enter Japan if the purpose of their visit is tourism, commerce, conference, or visiting relatives/acquaintances, etc. The period of stay granted at the time of the landing permission will be 15 days for Brunei, Indonesia, and Thailand, 30 days for United Arab Emirates, and 90 days for other countries and regions.
Nationals and citizens of certain countries (Russia, China, the CIS Countries, Georgia, the Philippines, and some other countries), however, are required to obtain a visa for entry.
Please note that IWL participants should apply in principle for a “tourist” visa – rather than a student visa – since they will be attending the IWL for only one month and this is NOT a credit program. Neither IWL, nor the University of Tokyo can sponsor your visa.
Participants who need to apply for a visa may use their letter of acceptance to the Institute as their official “invitation” to attend IWL in Tokyo. The 2018 IWL Office at the University of Tokyo can also issue upon request an official letter as additional document on behalf of the host university to support your visa application. If you need this letter, please email the 2018 IWL Office at the University of Tokyo at email@example.com.
Since the process for obtaining a visa is often complex and can take time, please make sure that you leave enough time for the process to be completed successfully. In view of the complex nature of visa requirements that are often subject to change, we advise you to contact the Consular Section of the Embassy or Consulate General of Japan nearest you for the most recent information and advice. Please don’t hesitat to contact the 2018 IWL Office at the University of Tokyo (firstname.lastname@example.org) if you need further assistance in case of unexpected difficulties.